Depot Administrator

Who are we?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

Join our team and help us continue to improve quality of life, by bringing people together to get the most out of life.

About the job

To support the Depot Management teams in providing general administration assistance as required to meet the needs of the Fleet business.

Your main responsibilities will be:

• Provide general admin support for designated Fleet Depot and and associated satellite locations as required
• Undertake note taking at fact finding interviews, team meetings and any locally organised meeting where required to attend as note taker
• Ensure all correspondence is dealt with and the depot filing system integrity is maintained
• Enrol depot staff on training courses and issue joining instructionsas required
• Ensure all staff training files are maintained and kept up to date as required
• Carry out payroll procedures for all depot staff as required
• Produce staff baseline rosters
• Provide PSE absence prints as required and update AP action stagesto the HR Business Partners with employee relations case management
• Where authorised to do so enter data into designated company systems e.g. stores ordering, invoiving etc
• Additional tasks as specified by local manager

You'll need:

• Experience of working in a fast paced and challenging office environment.
• Possess a flexible approach in ensuring customer needs are met.
• Preparedness to travel across the South Western Railway network to attend meetings as and when required.
• Demonstrate strong time management, communication and interpersonal skills.
• Conscientious with an attention to detail particularly in relation to producing formal documentation in a variety of context.
• Must demonstrate a willingness to learn new systems, skills and behaviours and to acquire job related formal qualifications as and when required.
• Experience in appropriate IT packages including Microsoft Word, Excel and PowerPoint.
• A working knowledge of MS Outlook an advantage

Applicants who require a visa must have 6 months remaining at the time of their appointment. 

About the location

Fratton Depot is a Traincare facility adjacent to Fratton Station. The depot teams are responsible for the maintenance and presentation of class 444/450's, to ensure a safe, clean and reliable service for our customers. The depot has two pitted maintenance roads and a refuelling station for Great Western's 166/5 services and South Western Railway's 159/8's. Recent enhancements have increased our depots capacity enabling South Western Railway to run reliable services, more frequently.

Working pattern

You will work an average of 37 hours per week across 5 days per week, typically; 08:30 - 16:00, Monday to Friday.

The Reward

In return we offer a competitive salary and a variety of valuable benefits, including:

• Free duty and leisure travel on SWR services for employees
• Free leisure travel for spouse/partner and dependants (criteria dependent)
• 75% discount on many other train operating companies
• Full training and support with development
• Large range of exclusive retail offers
• Excellent pension scheme

We all belong at SWR. Our vision is to provide an inclusive environment for all colleagues, across its group of businesses, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.

If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below.  We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

https://exceptionalindividuals.com/neurodiversity/

https://www.healthassured.org/blog/neurodiversity/