Accounts Payable Assistant CO4

Who are we?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

Join our team and help us continue to improve quality of life, by bringing people together to get the most out of life.

About the job

Working as part of our finance team, the role will involve all aspects of the accounts payable process.

Your main responsibilities will be:

• Process invoices and credit notes, which include matching to purchase orders and inputting to SAP.
• Webcycle: send invoices out to budget holder for approval and liaise with the PO requisitioner regarding GRN's.
• Checking the input of invoices to SAP
• Preparation of the weekly and month end payment proposals, Chaps payments and manual cheques, while ensuring the internal control process for authorisation of payments is followed.
• Dealing with the suppliers and 3rd parties who manage outsourced activities on invoice related queries.
• Supplier statement reconciliation.
• Liaise with the contracts team regarding changes to the vendor files.
• Inputting of foreign currency invoices.
• Responding to relevant supplier enquiries
• Carry out dunning letters run.
• Open and sort mail addressed to the finance department.
• Any other Ad Hoc duties as requested by Senior Management

You'll need:

• Recent accounts payable experience preferably gained in a high-volume environment.
• Knowledge of SAP and Neptune/Webcycle is highly desirable.
• You will be comfortable undertaking basic manipulation of data on Excel (formulas, filter, sort) and will have a good general grasp of IT.
• Strong verbal and written communication skills as there is frequent contact with both internal and external customers.
• Trustworthy with attention to confidentiality 

About the location

South Western Railways HQ is based on the 4th Floor at South Bank Central, a stone's throw from the River Thames and a 10 minute walk from our busiest station, Waterloo. It is local to many well-known attractions, restaurants and retail facilities and is easily accessible by public transport. 

Working pattern

37 hours across 5 days per week. Typically, Monday - Friday, office hours. 

Additional Information

Applicants who require a visa, must have at least 6 months remaining at the time of appointment. 

The Reward

In return we offer a competitive salary and a variety of valuable benefits, including:

• Free duty and leisure travel on SWR services for employees
• Free leisure travel for spouse/partner and dependants (criteria dependent)
• 75% discount on many other train operating companies
• Full training and support with development
• Excellent pension scheme

We all belong at SWR. Our vision is to provide an inclusive environment for all colleagues, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below.  We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

https://exceptionalindividuals.com/neurodiversity/

https://www.healthassured.org/blog/neurodiversity/