Project Accounts Co-Ordinator

Who are we?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

Join our team and help us continue to bring people together to get the most out of life.

About the job

As a Project Accounts Co-ordinator you will provide the Infrastructure and Property team with efficient and effective financial support with regards to the issuing of purchase orders and payment of invoices.

You will also ensure accurate upkeep of various databases and provide financial support to Project Managers as required.

Your main responsibilities will be:

• Create purchase orders using the SAP Finance Management System and communicate with various suppliers to support the efficient issuing of purchase orders and answer questions around accounts payable.
• Coding and timely processing of invoices through liaising with the Project Managers and various Senior Managers to ensure appropriate authority has been obtained.
• Accurate and timely updates of various Estates finance databases and liaising with the SWR Accounts Payable department to ensure efficient and effective processing and payment of invoices to suppliers.
• Assist management in tracking purchase order spend to support financial summaries and account reconciliations as required including monthly accruals undertaken by the Finance Department.
• Maintain an efficient filing system for all financial accounting procedures including purchase orders, invoices and authorisations.
• Various duties and financial projects as they arise.

You'll need to have:

• Experience in appropriate IT packages including SAP, Word, Excel, Power Point and Outlook
• Ideally have some form of higher education
• Previous experience in an office environment
• Experience of financial administration and clear evidence of experience in accurate financial record keeping and administration
• Have a well organised and methodical approach to monitor activities to agreed timescales
• Have a sound knowledge of procurement procedures.
• Able to prioritise workload appropriately and work on own initiative
• Strong organisational skills
• Good communication skills (verbal and written) including excellent telephone manner
• Good interpersonal skills
• Must be adaptable and able to effectively work in a small team

Working pattern

You will be working 14.8 hours over 2 days per week (Thursday and Friday), office hours.

The Reward

In return we offer a competitive salary and a variety of valuable benefits, including:

• Free duty and leisure travel on SWR services for employees
• Free leisure travel for spouse/partner and dependants (criteria dependent)
• 75% discount on many other train operating companies
• Full training and support with development
• Excellent pension scheme

We all belong at SWR. Our vision is to provide an inclusive environment for all colleagues, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below.  We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

https://exceptionalindividuals.com/neurodiversity/

https://www.healthassured.org/blog/neurodiversity/